style: Publishing checklist

Publishing checklist

As soon as you are making headway on your project and a tentative publication date has been set...

Make a NewsPlanner entry or add in the Graphics tab of existing text NewsPlanner entry (can keep it INTERNAL until closer to publication)

Once a test link that is in good shape is available...

Circulate link to relevant editors/reporters
Check with your news lead that there is a editor/desk editor lined up to review the project ahead of publication
Give social and dotcom a heads up that your project is coming (if possible, good to alert them a few days ahead). You can use the social and dot com teams channel. Start preparing static versions of your interactive projects if relevant

Close to publication...

Make the final link
Circulate final link to story editor so that it can be placed in accompanying text story (if applicable) and also to social and dotcom. (Do not say that this has been “published” when communicating as it might imply that the project is already out in the world and can be confusing to editors, just say this is the final link they can use)
Make sure all statics are ready
Update NewsPlanner entry if needed with final publishing date
Prepare tweet threads and social assets if project warrants it
Check embed version of interactive and make sure it works

Publication day...

Publish on server: Media interactive and accompanying media static EPS files
Text editor will also publish the story to the wire with the final URL and story is slugged GRAPHIC
Let social and dotcom know that the project has been published (you can say it’s published now) by dropping a note into the social and dot com teams channel.
Put slug and captions for interactive and statics in the Global Production > Graphics Teams channel
Tweet from @reutersgraphics before tweeting from personal accounts (do not scoop Reuters)

Pitch stage and early prep...

As soon as some headway has been made on the project...

Make a NewsPlanner entry or add in the Graphics tab of existing text NewsPlanner entry (can keep it INTERNAL until closer to publication)
Consider other forms the project could be distributed and contact relevant editors:
- Can this be made into packaged video?
- Is this worth a tweet thread?
- Can this be an Instagram story?
- Would Reuters Events be interested? Perhaps a Reddit AMA?
- Should we pitch to Apple News?
- If there’s not already an accompanying story, should we also publish a short text piece with it? (Text editors should have the GRAPHIC tag in the headline (e.g. "GRAPHIC-Voting by mail in the U.S.") and the URL in the advisory field (e.g. Open XXXXX in an external browser to see the interactive graphic)

Once a test link that is in good shape is available...

Circulate link to relevant editors/reporters
Make sure there is a editor/desk editor lined up to review the project ahead of publication by speaking to your regional desk.
Give social and dotcom a heads up that your project is coming (if possible, good to alert them a few days ahead)
Have team prep statics if relevant and that embed version works

Close to publication...

Make the final link
Circulate final link to story editor so that it can be placed in accompanying text story (if applicable) and also to social and dotcom. (Do not say that this has been “published” when communicating as it might imply that the project is already out in the world and can be confusing to editors, just say this is the final link they can use)
Update NewsPlanner entry if needed with final publishing date. If publishing date needs to be changed, make sure all internal parties are aware and agree to new date/time
- Consider making entry public facing at this state unless exclusive
- If it’s a big piece, add GLOBAL-NEWS-CALL, GLOBAL-FRONTPAGE calendar to entry.
Make sure social assets are ready

Publication day...

Let social and dotcom know that project has been published (you can say it’s published now)
Make sure media interactive and all statics etc move to clients
Tweet project
Add link to graphics.reuters.com